A corporate minute book forms part of the corporation’s permanent records.
The minute book includes the Articles of Incorporation (and subsequent Articles of Amalgamation if applicable), the corporate by-laws, documents the corporate share structure and shareholders, appoints the officers and directors, and includes the annual resolutions of the corporation.
The minute book has to be updated annually to document the decisions of the board of directors and shareholders. These resolutions include approving the dividends declared during the year, approving the bonuses declared in the year, approving the financial statements, and many other annual resolutions and reporting requirements.
While you are able to prepare these resolutions yourself, we recommend having an accountant or lawyer assist you with the annual updating of your corporate minute book